Re: Upcoming change to mail infrastructure
- Date: Tue, 3 Jul 2018 23:12:56 +1200
- From: Ben Cooksley <bcooksley@xxxxxxx>
- Subject: Re: Upcoming change to mail infrastructure
On Tue, Jul 3, 2018 at 11:11 PM, Paul Brown <paul.brown@xxxxxxx> wrote:
> On martes, 3 de julio de 2018 12:59:49 (CEST) Ben Cooksley wrote:
>> On Tue, Jul 3, 2018 at 10:44 PM, Paul Brown <paul.brown@xxxxxxx> wrote:
>> > On martes, 3 de julio de 2018 12:29:41 (CEST) Ben Cooksley wrote:
>> >> Hi all,
>> >> We've recently completed configuration of a new mail server which will
>> >> be replacing the current system which handles kde.org mail. This
>> >> system will be assuming responsibility for mailing lists as well as
>> >> authenticated mail sending for those who require that service.
>> >> To ensure a smooth transition however some changes may be needed on
>> >> your side, especially if you are using our authenticated mail sending
>> >> service.
>> >> As part of the new system, we have configured updated filters which
>> >> will begin enforcing DMARC policies for domains which have specified
>> >> these, along with improved SPF verification. As a consequence, if you
>> >> are forwarding mail from another provider to your kde.org or
>> >> kdemail.net address, this may cease working following the transition.
>> >> We recommend you configure these services to instead forward directly
>> >> to your final mail provider should this impact on you.
>> >> For those users of the authenticated mail service: please change your
>> >> mail client to use the server "letterbox.kde.org" instead of the
>> >> current server "postbox.kde.org". Additionally, if you are currently
>> >> using port 588 to send mail, this should now be changed to the
>> >> standard submission port, 587.
>> >> As part of this setup we have also completely reworked our
>> >> SpamAssassin setup. As a consequence of this, we are now looking for
>> >> spam mail to begin training the filter to ensure it is ready to begin
>> >> filtering the substantial mail volumes Postbox handles.
>> >> Mailing list moderators whose lists receive significant quantities of
>> >> spam are therefore requested to not discard this, and instead let us
>> >> know so we can use the spam from your moderation queue to train the
>> >> filter. Please note that we can grab the mail directly from the queue,
>> >> so forwarding it elsewhere is not required.
>> >> Once the filter has been sufficiently trained, we will commence the
>> >> cutover and transfer handling of kde.org mail, including mailing
>> >> lists, to the new system.
>> >> Should anyone have any questions regarding this process, please let us
>> >> know.
>> >> Regards,
>> >> Ben Cooksley
>> >> KDE Sysadmin
>> > When do you plan to finalise the transition and flip the switch?
>> Once the Bayes filter has been sufficiently trained, which may take a
>> few days depending on how much spam we collect.
>> I've no other clearer timeline than that at this stage i'm afraid.
> Sure. I ask so that, when you do, we know and can check things are working and
> we are not left sitting around oblivious and wondering why everybody has
> suddenly gone awfully quiet.
> To avoid this I suppose that, when you do know the exact time and date, you
> will make it public, right?
Yes, there will be a notification made when the changeover is done,
and Letterbox (the new system) will be monitored extensively for the
first hour or so to ensure everything is working as expected.
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